Allow Others to Schedule an AT&T Office@Hand Video Meeting Session on Your Behalf
Article #32997

This article provides instructions on how to assign delegates who can schedule meetings on your behalf, and how selected delegates can schedule meetings for other Users.

To help with setting up your various meetings, you can set other people to be your delegates so they can schedule meetings on your behalf. You must specify multiple delegates, and the same people can be assigned as delegates by other Users as well. The delegates can only start scheduling meetings on behalf of other users once they have been authorized.

How to authorize delegate(s) who can schedule meetings on your behalf
How to schedule meetings on behalf of other users

How to authorize delegate(s) who can schedule meetings on your behalf

via AT&T Office@Hand Meetings Desktop
via AT&T Office@Hand app Mobile

via AT&T Office@Hand Meetings Desktop

1. Launch AT&T Office@Hand Meetings.
2. Click Video.
3. Click Video Meeting Settings (gear) below Search.
4. Click EDIT opposite Meeting Settings.
5. Click Manage delegates.
6. Enter the name of the person that will be allowed to schedule meetings on your behalf.
7. Click the name from the search results, then click Add.
8. Repeat Steps 6 to 7 to add more delegates as necessary.
9. Click the Close (X) button to close the manage delegates dialog.

The person(s) added as delegate(s) will receive an email notification informing them about the granted authorization.

via AT&T Office@Hand app Mobile

1. Launch the AT&T Office@Hand app.
2. Tap Video.
3. Tap the More (3 dots) button on the upper-right corner.
4. Tap Video Meeting settings.
5. Tap Manage delegates.
6. Tap Add delegates.
7. Enter the name of the person that will be allowed to schedule meetings on your behalf. If assigning more delegates, enter the name one by one then select the name from the search results. You can also scroll down the list and select the persons.
8. Tap Add.
9. Tap the Back button on the upper-left corner twice to go back to the video screen.

The person(s) added as delegate(s) will receive an email notification informing them about the granted authorization.

How to schedule meetings on behalf of other users via Microsoft Outlook

Once a person has been set as a delegate, they can now schedule meetings on behalf of that User via Microsoft Outlook

You can schedule meetings on behalf of others using Microsoft Outlook if you have the AT&T Office@Hand Video plugin installed.

1. In the Home toolbar, click New Items > Meeting.
2. Click the Add AT&T Office@Hand Video button in the ribbon.
3. If prompted, sign in with your AT&T Office@Hand credentials.
4. Click the Schedule for drop-down box, the select the person for whom the meeting will be scheduled.
5. Configure the rest of the meeting settings.
6. Click Add meeting.

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