AT&T Office@Hand

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Scheduling and Updating Meetings with Office@Hand
Article #6507

How do I schedule an Office@Hand Meeting or update an existing Meeting using the Meetings on my iOS or Android device? How do I change the details, such as the time or date of my existing meeting via the Office@Hand Mobile app? How do I re-send invites to my meeting participants using my mobile phone? How can I update my recurring meetings on my Office@Hand Mobile app?

The Office@Hand Meetings for Mobile allows you to schedule meetings so you will never miss important web meetings. When you schedule a meeting, you automatically become the host of the meeting.

UPDATE: Office@Hand Meetings replaced the legacy dial-in number with (773) 231-9324. After the migration, the Meeting ID will be automatically validated (no need to press “1”). An error prompt appears if the meeting ID is incorrect. Meeting security will also be enhanced by making sure the phone participants cannot enter the meeting before the host when Enable join before host (Meetings Desktop app) or Allow Join Before Host (Meetings Mobile app) is disabled.
Select an action you want to take:

Schedule a Meeting
View or Edit an Upcoming Meeting
Updating a Recurring Meeting

Schedule a Meeting

Quickly and conveniently schedule meetings from your Office@Hand Meetings application on your iOS or Android device.

Note: A Conference bridge and a Meeting ID will be generated when you set up an Office@Hand Meeting from a Global Office. You can use the conference bridge to join the meeting or select the specific International Dial-In number for the country you are located in.

Click your device below to learn how to schedule a meeting.

iOS
Android

Setting up a Meeting on an iOS device

  1. Launch the Office@Hand Meetings app on your mobile device.

    Launch the meetings app on your mobile device.

  2. Tap Schedule.

    Tap Schedule.

  3. The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customize the settings.

    The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customize the settings.

    Customize the following details:

    Meeting Topic -Tap on the field, then enter the topic for the meeting.

    Meeting Topic

    Starts – Tap Starts, then select the date and time below. Tap Done.

    Tap Starts.

    Duration – Tap Duration, then set the duration of the meeting below. Tap Done.

    Tap Duration.

    Time Zone – Select the appropriate time zone from the list. Tap Done.

    Time zone

    Repeat – Set this feature if you prefer the meeting to be a recurring event. Tap Done after your selection.

    Repeat

    Host Video On – Turn this option ON to automatically start your Video when the meeting starts.

    Host Video on

    Attendee Video On – Turn this option ON to automatically start the attendee’s video as soon as they join the meeting.

    Attendee Video on

    Audio Option – Tap Audio Option then, select from the choices below:

    Telephone Only – To hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.
    VoIP Only – To hear audio with the video using the Office@Hand Meetings Mobile or Desktop app.
    Both – Attendees can use either option.

    Audio Options

    Meeting Password – Enter an optional password to make the meeting more secure.

    Meeting Password

    Allow Join Before Host – Enable to allow attendees to join before the host starts the meeting.

    Allow join before host

    Use PMI – Enable to use your Personal Meeting ID instead of the automated Meeting ID.

    Use PMI

  4. Tap Done to save the settings.

    Tap Done to save the settings

  5. Tap Invitees, then enter the email addresses of your meeting participants.
    Alternatively, you may tap the Add Contact button Add button to include email addresses from your Contacts list instead.

    Tap Done.

    Tap Invitees, then enter the email addresses of your meeting participants.. Tap Done.

  6. Tap Add.

    Tap Add.

    You have successfully scheduled an Office@Hand meeting on your iOS device.

Setting up a Meeting on an Android device

  1. Launch the Office@Hand Meetings app on your mobile device.

    Launch the meetings app on your mobile device.

  2. Tap Schedule.

    Tap Schedule.

  3. The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customize the settings.

    The Schedule Meeting screen appears next. Here, you can schedule your upcoming meeting and customize the settings.

    Customize the following details:

    Meeting Topic -Tap on the field, then enter the topic for the meeting.

    Meeting Topic

    Date – Tap Date, then select the date of the meeting using the + and – buttons. Tap Set.

    Date

    From – Tap From, then set the when the meeting starts using the + and – buttons. Tap Set.

    From

    To – Tap To, then set the time when the meeting ends using the + and – buttons. Tap Set.

    To

    Time Zone – Tap Time Zone, then tap your selection.

    Time zone

    Repeat – Set this feature if you prefer the meeting to be a recurring event. Tap Repeat, then choose a meeting frequency.

    Tap Repeat

    Host Video On – Turn this option ON to automatically start your Video when the meeting starts.

    Host Video on

    Attendee Video On – Turn this option ON to automatically start the attendee’s video as soon as they join the meeting.

    Attendee Video on

    Audio Option – Tap Audio Option, then select from the choices below:

    Telephone Only – To hear the audio, attendees should dial the Teleconference number provided onscreen before joining the meeting.
    VoIP Only – To hear audio with the video using the Office@Hand Meetings Mobile or Desktop app.
    Both – Attendees can use either option.

    Audio option

    Meeting Password – Enter an optional password to make the meeting more secure.

    Meeting password

    Allow Join Before Host – Enable to allow attendees to join before the host starts the meeting.

    Allow join before host

    Use PMI – Enable to use your Personal Meeting ID instead of the automated Meeting ID.

    Use PMI

    Add to Calendar – Turn this ON to automatically add your meeting schedule on your device’s default Calendar.

    Add to calendar

  4. Tap Schedule to save the settings.

    Tap Schedule save the settings.

  5. You will be given the option to send invites for your scheduled meeting. To skip, just tap anywhere (not on the pop-up window).

    You will be given the option to send invites for your scheduled meeting. To skip, just tap anywhere (not on the pop-up window).

  6. The last screen will show you the summary of the meeting’s schedule. Tap the Home button to go back to Office@Hand Meeting’s home screen.

    The last screen will show you the summary of the meeting's schedule. Tap the Home button to go back to Office@Hand Meeting's home screen.

    You have successfully scheduled an Office@Hand meeting on your Android device.

View and Edit an Upcoming Meeting

Office@Hand Meetings for Mobile lets you view your upcoming meetings and edit meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

iOS
Android

How to View Upcoming Meetings or Edit Meeting Information on your iOS Device

  1. Launch the Office@Hand Meetings app on your mobile device.

    Launch the meetings app on your mobile device.

  2. Tap Upcoming Meetings.

    Tap Upcoming Meetings

  3. The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited. You can also update your recurring meetings at this point.

    The Upcoming Meetings screen displays a list of all your upcoming meetings

  4. Tap Edit.
    QUICK TIP: You may start the selected meeting from here by tapping on Start Meeting. You can also tap Add invitees to add participants to the selected meeting or tap Delete Meeting to delete the selected meeting.

    Tap Edit

  5. Review the meeting details, then change the information that needs to be modified. Tap Save.

    Review the meeting details, then change the information that needs to be modified. Tap Save.

    You have successfully viewed / edited a AT&T Office@Hand meeting on your iOS device.

How to View Upcoming Meetings or Edit Meeting Information on your Android Device

  1. Launch the AT&T Office@Hand Meetings app on your mobile device.

    Launch the meetings app on your mobile device.

  2. Tap Upcoming.

    Tap Upcoming Meetings

  3. The Upcoming Meetings screen displays a list of all your upcoming meetings. To change the details of a meeting, tap the meeting that needs to be edited. You can also update your recurring meetings at this point.

    The Upcoming Meetings screen displays a list of all your upcoming meetings. To

  4. Tap Edit.
    QUICK TIP: You may start the selected meeting from here by tapping on Start Meeting. You can also tap Add to Calendar to schedule your meeting to your mobile device’s calendar; tap Add invitees to add participants to the selected meeting or tap Delete Meeting to delete the selected meeting.

    Tap Edit

  5. Review the meeting details, then change the information that needs to be modified. Tap Done.

    Tap Done

    You have successfully viewed / edited an Office@Hand meeting on your Android device.

Updating a Recurring Meeting

Office@Hand Meetings for Mobile allows you to update your recurring meeting information straight from your iOS or Android device. This section demonstrates how you can do both. Click your device below to learn how to do this.

iOS
Android

How to Update Recurring Meetings using your iOS Device

  1. Follow Steps 1 to 3 under the How to View Upcoming Meetings or Edit Meeting Information on your iOS Device section.
  2. Tap Edit.

    Tap Edit

  3. Check the information that needs to be changed.
    In this example, we will change the frequency of the meeting from weekly to monthly.
  4. Tap Repeat.

    Tap Repeat

  5. Select a meeting recurrence, then tap Done.
    In this example, we will change the frequency of the meeting from None to Every Month.

    Select a meeting recurrence, then tap Done.

  6. Review your meeting details.
    Change the rest of the information that needs to be modified.
    Tap Save.

    Tap Save

How to Update Recurring Meetings using your Android Device

  1. Follow Steps 1 to 2 under the How to View Upcoming Meetings or Edit Meeting Information on your Android Device section.
    Continue with the step below.
  2. Select by tapping the recurring meeting that needs to be updated.

    Select by tapping the recurring meeting that needs to be updated.

  3. Tap Edit.

    Tap Edit.

  4. Check the information that needs to be changed.
    In this example, we will change the frequency of the meeting.
    Tap Repeat.

    Tap Repeat.

  5. Tap your preferred meeting occurrence.
    In this example, we will change the frequency of the meeting from Every Month to Every Week.

    Tap your preferred meeting occurrence.

  6. Review your meeting details.
    Change the rest of the information that needs to be modified.
    Tap Done.

    Review your meeting details. Change the rest of the information that needs to be modified. Tap Done.

  7. Send an invite to your contacts or meeting participants.
    Tap your preferred email.
    In the example below, we chose Gmail.

    Send an invite to your contacts or meeting participants. Tap your preferred email.

  8. Compose your email, and add the participants’ email addresses in the To field.
    Send your email.

    Compose your email, and add the participants' email addresses in the To field. Send your email.

See Also:
Office@Hand: Initiating Office@Hand meetings from your mobile device
Office@Hand: Scheduling and Updating Meetings with Office@Hand Meetings for Desktop
Office@Hand: Meetings International Numbers
Office@Hand: Dial-In Numbers Replacement in Office@Hand Meetings

Keywords: 6507, updating a scheduled meeting, Office@Hand Meetings for Desktop, meeting ID, update recurring meetings