Setting up Digital Signage using AT&T Office@Hand Rooms

Article # 97402

This article provides information on how to configure the Digital Signage in the AT&T Office@Hand Online Account.

You can use AT&T Office@Hand Rooms to display digital content on wall-mounted monitors, either on a dedicated TV display or in a room when a meeting isn’t in session.

You can also set up Digital Signage with Appspace.

Supported media formats for Digital Signage

The following types of media are supported for Digital Signage:

Image formats

Audio formats

Video formats

Creating Digital Signage on a dedicated TV display

You can create digital signage on a dedicated TV display.

NOTE: The Digital signage only option is only available for the Rooms app for Windows.

1. In the Admin Portal, click the Meetings tab in the top menu.
2. Click Add Room, then click Rooms List.
3. Click Add Room.
4. Under Room Type, select Digital Signage Only.

   

5. Enter a name for your room.
6. If you have a multi-site setting, select a location in the Site dropdown.
   NOTE: If you have multiple office locations, we recommend creating a room name or naming convention that makes it easier to select specific rooms. A typical naming convention might consist of, for instance, [Office Location] – [Conference Room Name]. For example: SF – Ocean Beach

Adding digital signage to a dedicated TV display

1. Sign in to the Admin Portal.
2. In the top menu, click the Meetings tab.
3. Click Rooms, then click Rooms List.
4. Under Room Name, click the room you want to set up as a dedicated TV display.
   NOTE: The Room Type must be Digital Signage Only.
5. On the right, click the Display Settings tab to expand it.
6. Enter the URL for the media you want to play on the TV display. The URL may include images, audio, and video content.
7. If you only want to show digital signage at certain times:
   • Under Operation Time, click Edit.
   • Enter the days of the week and times you want to show digital signage.
8. If you want to mute the audio for your digital signage, check Enable under Mute All Content Sound.
9. Click Save.

Creating digital signage in a Room’s conference room

You can also show Digital Signage on a TV display when a Rooms meeting isn’t in session (on the idle screen).

NOTE: Digital Signage in a room is supported for Windows and Android.

1. In the Admin Portal, click the Meetings tab in the top menu.
2. Click Rooms, then click Rooms List.
3. Under Room Name, select the conference room you want to create digital signage for.
   NOTE: The Room Type must be Room.
4. On the right, click the Display Settings tab to expand it.
5. Under Digital Signage, check Enable digital signage when idle.
6. Enter the URL for the media you want to play on the TV display. The URL may include images, audio, and video content.
7. If you only want to want to show digital signage at certain times:
   • Under Operation Time, click Edit.
   • Enter the days of the week and times to show digital signage.
8. If you want to mute the audio for your digital signage, check Enable under Mute All Content Sound.
9. Enter the display period. This is the amount of time before and after a meeting that the digital signage will display.
10. Click Save.

Setting up Digital Signage with Appspace

Rooms can display digital signage from Appspace. Your IT admin will need to register and set up the TV display on Appspace, then turn on Appspace in the AT&T Office@Hand Admin Portal.

Register and set up the digital signage on Appspace
For step-by-step instructions on setting up digital signage through Appspace, go to the Publish Content to Browsers section of Appspace’s Publish Content to Apps, Devices, Employees, Email, or Web page article.

NOTE: Once the TV display is registered, Appspace will store a few keys in the browser’s local storage. Don’t clear the keys, or the device will become unregistered and stop playing content.

Firmware upgrades and reboots won’t clear these keys.

Turn on Appspace in the AT&T Office@Hand Admin Portal

1. Sign in to the Admin Portal, click the Meetings tab in the top menu.
2. Click Rooms, then click Rooms List.
3. Select the room you want to use Appspace in.
4. On the right, click Display Settings to expand it.
5. Under Digital Signage, enter the following into the URL field: https://cloud.appspace.com/app/.
6. If you only want to want to show digital signage at certain times:
   • Under Operation Time, click Edit.
   • Enter the days of the week and times to show digital signage
7. Under Display Period, use the dropdowns to choose when your digital signage will display.

   

8. Click Save.

Key Words: AT&T Office@Hand Rooms, Rooms, Digital signage, Appspace, Meetings, set up Digital signage, create Digital signage, supported media formats

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