AT&T Office@Hand

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Meetings – Desktop – Schedule and Update a Meeting | AT&T Office@Hand
Article #6559

Scheduling or updating an AT&T Office@Hand Meeting is typically done by the Host of the meeting. It can be done using the AT&T Office@Hand Meeting for Desktop or Mobile. A Meeting ID is generated once you have scheduled a meeting and invites are sent to participants by email, as a private message or through text messaging. When you invite via default calendar or Gmail calendar, the invitation instructions are automatically pasted to the invite. You can also choose to copy the invitation URL.

Meetings – Desktop – Schedule and Update a Meeting

Schedule a meeting
Update a meeting

Schedule a meeting

  1. Log in to AT&T Office@Hand Meetings.
  2. Click Schedule.
  3. Provide details for the following:
    • Topic – Set the meeting topic.
    • When – Select the date, time and the duration of your Meeting (local, device time zone).
    • Recurring meeting – Select if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings.
    • Schedule for – This will be available when a User has selected you to schedule meetings for him/her. See Meetings – Schedule Meetings for Me | AT&T Office@Hand to learn more.
    • Video (when joining a meeting) – Start your Meeting with video mode ON or OFF for Host and Participants.
    • Audio Options – Select to allow Telephony, VoIP Only, Both or select 3rd Party Audio. You can also click Edit to dial in from a Global Office. Dial in numbers for the selected countries will be listed in the email invitation.
    • Meeting Options – Click the checkbox/es to enable the following options:
      • Require meeting password
      • Enable join before host
      • Use Personal Meeting ID – Using your Personal Meeting ID allows Participants of your scheduled meeting to dial in to this number instead of the automated Meeting ID. If you want to change your Personal Meeting ID according to your preference, just click on the drop-down menu on the Meetings App, click on Personal Meeting ID > Change.
    • Calendar – Select the calendar where you want your scheduled meeting to appear on.
      For Windows: Outlook
      For Mac: iCal
      Google Calendar
      Other Calendars
  4. Click Schedule.
    • You preferred Calendar application will then launch to let you send a meeting invite to your Participants.
    • You can skip sending a meeting invite. Your meeting will still be scheduled in your AT&T Office@Hand Meetings for Desktop and in your preferred Calendar application. – If you selected Other Calendars, click Copy to Clipboard and paste your scheduled meeting invite on your preferred platform.

Update a meeting

  1. In AT&T Office@Hand Meetings, click Meetings.
  2. Click Edit on the scheduled meeting you want to update.
  3. Make the necessary changes to the scheduled meeting and then click Save.
  • You preferred Calendar application will then launch to let you send an updated meeting invite to your Participants.
  • If you selected Other Calendars, click Copy to Clipboard and paste your scheduled meeting invite on your preferred platform.

NOTES:

  • When setting up an AT&T Office@Hand Meeting from an international office, a Conference bridge and Meeting ID will be generated. You can use the conference bridge to join the meeting or select the specific International Dial-In number for the country you are located in.
  • Non-recurring meeting ID will expire 30 days after the meeting is started. You can re-start the same meeting ID within the 30 days.
  • Recurring meeting ID will expire 365 days after the meeting is started on the first occurrence. You can re-use the meeting ID for future occurrence.

That means, if you need to re-schedule a meeting, simply update your schedule on your calendar. It is not necessary to update the meeting on the AT&T Office@Hand Meetings scheduler. You can do so if you want by clicking on Meetings > Edit. However, this is not necessary.

We also do not need an Outlook plugin as we do not need to sync your calendar and the AT&T Office@Hand Meetings scheduler. The meeting ID provided is robust enough for you to make changes to your calendar without having to sync calendars and AT&T Office@Hand Meetings scheduler.

See Also:
Meetings – Desktop – Start a Meeting | AT&T Office@Hand
Meetings – Mobile – Schedule and Update | AT&T Office@Hand
Meetings – International Numbers | AT&T Office@Hand
Meetings – Dial-In Numbers Replacement | AT&T Office@ Hand

Key Words: schedule, Office@Hand meetings, meetings, view upcoming schedule, view upcoming meeting, edit meeting information, change meeting details, update recurring meeting, 6559